Ancillary Meetings

How to Request an Ancillary Meeting
Deadline: March 30, 2026

The ISTH encourages affiliates to take advantage of this opportunity and has established a set of guidelines to be followed when planning and hosting ancillary meetings during the ISTH 2026 Paris, France. All ancillary meetings held in conjunction with the ISTH Congress, from Saturday, July 11, 2026 through Wednesday, July 15, 2026 must adhere to these guidelines, regardless of the meeting location.

Non-profit organizations, academic institutions and non-commercial study groups topically related to ISTH and/or the ISTH 2026 Congress may apply to hold Ancillary Meetings during the ISTH 2026 Congress.

Based on the space availability or meeting room requirement the space will be allocated at the Paris Expo Porte de Versailles.

Guidelines for Ancillary Meetings

Meeting rooms will be appointed by the ISTH. The ISTH does not allow any companies or organizations to schedule education symposia at/in the meeting rooms. In order to obtain meeting space, all meeting room requests must be submitted via the Meeting Room Request form to ISTH.

Type of meetings allowed

Non-profit organization meeting (such as Board or committee meetings)
Editorial Board meetings
Study section/groups or investigator meetings
Other business meetings of academic institutions or scientific interest groups

Requests for an ancillary meeting room should be received by March 30, 2026, Requests received after March 30, 2026, and before May 22, 2026, may still be considered based on remaining availability. No meeting room requests will be considered after May 22, 2026.

Requests made on or before March 22, 2026 will be notified on late April 15, 2026.

Meeting times:

Saturday, July 11 – Tuesday, July 14 between 08:00 and 17:00
Wednesday, July 15 between 08:00 and 12:00

Requests for space must include time for set up/tear down of your event. Meeting space at the Paris Expo Porte de Versailles is very limited. The ISTH may not be able to accommodate all meeting requests, even meetings that have been accepted in the past. For the highest chance of acceptance, requestors are recommended to be as flexible with dates/times in their request as possible.

Maximum size or attendance: 20, Conference Style

Maximum length: 2 hours

Commercial entities may rent (at a cost), Hourly Industry Meeting Rooms – to inquire about availability, please contact: kelsea_nolan@isth.org. Please note that contacting Kelsea does not guarantee a meeting room, the rooms are subject to availability, and we will accommodate as many as possible.

Standard Set Up and Equipment includes:

Boardroom or hollow square style room set up, screen & projector at no cost.
Additional furniture, A/V equipment, catering and room setup changes will need to be ordered by the organizers of the ancillary meeting at their expense (ISTH will provide information and contacts for respective providers).

Please also note that ISTH will not publicly announce or list any Ancillary Meetings. It is the responsibility of the respective ancillary meeting organizer to inform their meeting participants about all logistics.

Cancellations: If your meeting has been approved and changes are necessary, please email meetings@isth.org with any cancellations or changes to your meeting, up until the time of your event. Please note that ISTH cannot guarantee room availability in the case of a change of date/time.

In order to obtain meeting space, all meeting room requests must be submitted via the Meeting Room Request form to ISTH. For any questions or concerns please email meetings@isth.org.